Board of Directors Minutes

October 23, 2018

Cary Broussard Headquarters – 6060 N. Central Expy #101

Attending board members: Paul Wahlstrom, Song Yang, Cary Broussard, Zane Harrington, Barry Hoffman, Arnold Wayne Jones, Liz Farmer, Martha Tiller, Hugh Aynesworth

Absent: Tristan Hallman

The meeting convened at 4:01 p.m. Steve Smith was also in attendance.

Cary Broussard made a motion to approve all sets of minutes from August and September. Arnold Wayne Jones seconded the minutes. All those in attendance approved.

4:08 p.m.

Financial report

Cary Broussard clarified that the cash in Chase Bank Special Events is actually a scholarship fund that Brett Shipp set up in Bert Shipp’s honor.

4:13 p.m.

Scott Goldstein joined via phone.

4:14 p.m.

Arnold Wayne Jones moved to approve the August and September financials. All those in attendance approved.

4:15 p.m.

Legends

Scott Goldstein explained how much the Legends made in sponsorships and items to take up regarding the contract.

Paul Wahlstrom said the club is trying to do Legends in May in the future, so it doesn’t bump up against the Aynesworth Awards. He said he’s also thought about doing a reunion and inducting a few new Legends, perhaps three.

Scott Goldstein said it can be done in three or four months of planning. Paul Wahlstrom’s asked if Scott Goldstein would be interested in helping organize again. Scott Goldstein said he could help but wouldn’t be able to take on the same leadership role.

Paul Wahlstrom suggested just having a reunion in May, but Arnold Wayne Jones said he didn’t think people would turn out for that.

Cary Broussard suggested getting former Legends involved as a planning committee. She said there are about 80 people who are members. Scott Goldstein said they should definitely be involved and suggested holding off on this decision until after the Aynesworth Awards. He said he doubted that it would turn into much of a fundraiser without honoring specific people. Barry Hoffman suggested having a big keynote Legend to draw a crowd.

Cary Broussard said financially, the club is actually ahead of last year. Café Momentum still needs to be paid for Legends, though.

Scott Goldstein said the sponsors need to be added as members.

4:39 p.m.

Membership report

Zane Harrington will be reaching out to the seven members who lapsed or who cancelled their membership.

4:47 p.m.

Communications

Zane Harrington is going to work on press releases.

Steve Smith said it would be nice to get a calendar developed as a strategic plan.

Paul Wahlstrom suggested coming up with a list, so members know who to go to in order to get things out via MailChimp versus social media.

Song Yang volunteered to organize who will do what tasks regarding communications.

4:52 p.m.

Communities Foundation

Cary Broussard said the funds made from Texas Giving Day will be moved.

4:53 p.m.

Aynesworth Awards

Barry Hoffman said the judges have completed the judging. He said he’ll send the results and the press release with the finalists to Paul Wahlstrom Friday. After it’s approved, he’ll send it to the contact at the AP.

The board members reviewed the numbers of submissions and finalists.

Paul Wahlstrom said the club is expecting about 150 people in attendance and need to set ticket prices.

5:01 p.m.

Arnold Wayne Jones said the publisher of the Dallas Voice agreed to do the layout of the program and asked for certain specifications, including the deadline. Paul Wahlstrom said the club would like at least 250 copies.

Martha Tiller shared the status of sponsorships for the Aynesworth Awards.

5:34p.m.

Barry Hoffman said he’d like to do a forum for college students and the public about journalism.

Paul Wahlstrom said UNT is interested and the club could get TCU and SMU involved.

5:53 p.m.

Hugh Aynesworth said the club needs to get the major media more involved, as well as TIL, Texas Institute of Letters, an organization with authors that has a monthly newsletter. He said the club needs to get in contact with them and get them Press Club press releases. Martha Tiller said the club also needs to get more freelancers. Steve Smith offered to talk to freelancers to see what resources would benefit them.

6:02 p.m.

The meeting adjourned